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Abstract and Poster Presentations
Annual Conference

Download the 2017 Annual Conference Abstract Form


 
TIPS ON WRITING A PRESENTATION ABSTRACT
Deadline for submitting abstracts has been extended to March 31, 2017
 
A presentation abstract should convince the reader that the topic is important and that they should come to see your complete presentation at the meeting.
 
The first step is to read the ASET instructions regarding the abstract format. Each professional society has specific guidelines and specification for submitting abstracts.
The title should be short, descriptive, informative, and interesting. Following the title are the names of the authors and their institutional affiliations. Each author must have contributed significantly to the presentation’s intellectual content. It is assumed that the first author will make the presentation.
 
The abstract must be compactly written and it is crucial for it to be clear. State only your most important ideas and conclusions. Use the active voice. “We studied 24 patients with frontal lobe epilepsy.” is preferred over “Twenty-four patients with frontal lobe epilepsy were studied.”
 
 
An abstract describing a research study should include:
• a statement that introduces the problem you are studying,
• the methods section in which you describe the approach and tests that were used,
• the results/conclusions in which you communicate why your findings are worth presenting. Stating “The findings will be presented.” is not acceptable. Even though the space is limited, you must include the main results of your study.
• the summary in which you state what you learned or where you are going in the future.
 
 
An abstract describing a case report/case study should include:
 
• the patient’s history
• the physical exam
• the investigative studies
• the patient’s progress and outcome
• a discussion why decisions were made
• what was learned from the case
 
Avoid the use of medical jargon and excessive reliance on abbreviations. Limit abbreviations to no more than three. Always spell out the abbreviations the first time they are mentioned. Too many abbreviations slow down the abstract and the reader will become bogged down and miss the intended message.
Have a mentor or colleague review the abstract prior to submission. Reading the abstract out loud is a good way to check grammar and to catch awkward phrasing.

 

 
TIPS ON PREPARING A POSTER
 
A poster is a visual presentation. Design your poster to address one central question and to provide an explicit take-home message. The poster should tell a story and simplicity is the key. Giving a poster presentation is a rewarding way for you to present a topic to your peers in an atmosphere that is less intimidating than a formal lecture presentation.
 
There are three basic types of posters:

1. Original study or research – displays an abstract, strategy, methods, results, and conclusion
2. Evaluation of a method, device, or protocol – describes a systematic evaluation of a newer technique or device
3. Case report – reports an uncommon clinical case that has exceptional educational value
 
An original study (#1) poster and an evaluation of a method, device, or protocol (#2) poster should explain:
 
• Scientific problem (what’s the question?)
• Its significance (why should we care?)
• How the experiment addresses the problem (what’s your strategy?)
• The experiments performed (what did you actually do?)
• The results obtained (what did you actually find?)
• The conclusions (what do you think it all means?)
• Future prospects (where do you go from here?)
 
The display board for a poster is usually 4 feet tall by 6 feet wide. The title should be legible from at least 20 feet. The title should be short and snappy and highlight your subject matter. You have 11 seconds to grab and trap your audience’s attention so make the title readable and succinct. Include the authors’ names and institutional affiliations under the title. If space permits, include authors’ first names to facilitate interactions with the audience.
 
People approach new information in a known sequence; tracking vertically from center to bottom and horizontally from left to right. So place the most important message in the center top position, followed by the top left, top right, bottom left, and finish in the bottom right corner. Consider numbering your individual pieces (1, 2, 3…) so the sequence is obvious. Show what was done by using diagrams, arrows, and other strategies to direct the visual attention of the audience.
 
Space is important in a poster. Posters that are crammed with information are tiring to read. Omit all unnecessary text. Self-explanatory graphics should dominate the poster and text should be kept at a minimum. Make sure that the text is legible at 6 to 10 feet by using 20 point type or larger. Don’t pick a font that is difficult to read. Select fonts and sizes that work well together. Strive for a clean, readable look. Use the active voice in the text. Sentence fragments may be easier to comprehend than complete sentences. Bulleted lists are effective. Avoid excessive use of abbreviations.
 
Lay out the space physically before you finalize your poster. Take pieces of paper and see if you can actually make it all fit. Choose a color for your poster that doesn’t compete with your data. Muted, pastel colors or shades or gray are best for the background. Use a light background with darker photos and a dark background with lighter photos.
 
Displaying your finished work is a great accomplishment. Be on time at the poster session and enjoy your interactions with your colleagues at the meeting. Come prepared to your poster with copies of materials you wish to share. Have business cards to provide your contact information. Give your audience space and time to review your poster. If they ask a question, this is your opportunity to take them through the poster. Feedback received during a poster session can help in redefining your research and preparing it for publication.
 
E-POSTERS (All posters on display in the exhibit hall will also be viewable in the conference meeting app.)
In addition to the traditional display board, we will be adding E-Posters for the Annual Conference. The E-posters will be viewable on the conference app along with the rest of the conference proceedings. 
E-Posters must be submitted electronically as a PDF and follow these specifications:
  • One PowerPoint Slide using the 16:9 ratio resolution setting
  • Use a sans serif font (example: Arial)
  • No video
  • Maximum file size 10 MB
  • Save the final slide presentation as a .PDF file