2026 Exhibitor Portal Join us on July 23-25 at the Sheraton Kansas City Hotel at Crown Center in Kansas City, Missouri

Welcome to ASET’s 67th Annual Conference!

The ASET Annual Conference is the largest educational and networking event for neurodiagnostics. The conference offers educational seminars, poster presentations, high level plenary session speakers, a symposium, Exhibit Hall, and numerous opportunities to expand your network. Whether you want to generate brand exposure or capture a lead, the conference is an excellent opportunity for your organization to engage with key industry constituents, including neurodiagnostic technologists, laboratory managers, physicians, and supplier representatives.

If you have any questions please contact Annalisa Jeansonne, Marketing Manager at [email protected].

Key Dates & Deadlines

February 28
Booth Placement Starts
Thursday, April 30, 2026
Early-Bird Booth Pricing Ends
Friday, June 19, 2026
Final Booth Payments Due
Discount Deadline for All RPMxpo Orders
Early Bird Registration Pricing Ends
Friday, June 26, 2026
Exhibit Booth Staff Registration Due
Monday, June 29, 2026
Hotel Discount Rate Ends

ASET Exhibitor Forms

Complete the items below

Step 1:

Contract & Invoice

Submit your signed exhibitor contract and payment by July 13 to secure your booth.

Submit Contract & Payment to Annalisa at [email protected]. For any questions or to arrange payment, please contact Annalisa directly.

Step 2:

Onsite Contact Form

Provide the name and contact information of your onsite representative.

Step 3:

Exhibitor Registration

Step 4:

Lead Retrievals Form*

Order your lead retrieval system to easily capture attendee information.

General Contractor Requirements

Please review the general contractor’s requirements to exhibit

Company-Owned Booths

Certificate of Insurance (COI)
Required from any company handling installation and dismantling.
Credit Card Authorization Form
Must be on file
Payment
Due between 30 to 14 days before installation.

Non-Official Contractor Use

Non-Official Contractor Request Form
Required if using a contractor other than the official decorator for unpacking, assembling, dismantling, or packing displays.
Certificate of Insurance (COI)
Required from any company handling installation and dismantling.
Credit Card Authorization Form
Must be on file

RPMXPO Online Ordering

RPMXPO Online Ordering Form
You will receive an email containing your personal Username and Password and the link to the ordering website. Please complete this form if you have not received the user login link, need a password reset, or had the user login link sent to the wrong representative, please complete the online ordering form for access.
Order Deadlines
Submit orders by June 20, 2025.
Payment
Due between 30 to 14 days before installation.

Shipping and Material Handling Requirements

Bill of Lading (BOL)
Must be completed for shipments leaving the show.
Material Handling Form
Must be completed for shipments to the show.
Order Deadlines
Submit orders by June 20, 2025.
Payment
Due between 30 to 14 days before installation.

General Contractor Forms

Bill of Lading (BOL)
Credit Card Authorization Form (on file with RPMxpo)
Complete and return with payment and orders.

Payment can be made via credit card or check, but credit card authorization must be on file with RPMxpo.

Authorization will cover any additional charges for orders placed during the event.
Non-Official Contractor Request Form (if applicable)
Certificate of Insurance

All exhibiting companies must carry General Liability Insurance and Workers Compensation Insurance that meets the requirements of the State in which the venue is located.

ASET, its official service contractors, and the convention center do not maintain insurance covering an exhibiting company’s property. It is the sole responsibility of the exhibitor to obtain the appropriate amount and type of insurance to cover their property, agents or employees, from theft, damage by fire, accident, or any other cause (but in no event will the General Liability Insurance coverage be less than $1,000,000). ASET will not be responsible for any injury that may occur at exhibits or to an exhibitor’s employees, or for the loss of, or damage to, any material from any causes whatsoever, whether in transit, or during Early Morning Workouts or the Trade Show, regardless of whether Show Management furnishes security. A General Liability Insurance Certificate and a Workers Compensation Insurance Certificate are required from each exhibiting company naming ASET and its agents as additional insureds on the policies effective during the entire period of activity, including install and dismantle dates and times. The Certificates must be received by ASET within two weeks of receiving confirmation of exhibit space from ASET Show Management.
Material Handling Form
Booth Carpet & Padding Order Form

Additional Exhibitor Information

General Contractor Services
Booth Specifications
Exhibitor space furnishings, as well as labor, electrical, internet and other services will be at the expense of the exhibitor. Booth rental does not include electricity. Exposed parts of any display (including end caps) must be finished. Exhibitors must ensure a safe assembly during installation, dismantling and exhibition periods. Elevation and overview drawings, either concept or construction, indicating all dimensions, must be submitted to ASET for approval no later than May 31, 2025. Drawings must be submitted even if they were approved in previous years. No pipe and drape are provided for island booths but can be provided at the exhibitor’s expense.

Linear (In-Line) Booths

Minimum space: 10’x10’

Maximum space: 10’x30’.

End Cap Booths

Booth Space: 10’x20’

Island Booths

Exposed to aisles on all four sides

Booth Space: 20’x20’ or larger
Electrical

To order electrical for the event please click on the link below. All electrical is handled through Encore so please contact them directly if you have questions or need assistance with your electrical needs.

Encore can be reached at 1-800-966-4498 Monday – Friday

Click here for products and pricing.
Placement & Points System
Booth selection and assignments will be made by a point system. Booth exhibit space will be offered first to returning exhibitors for selection.

New exhibitors are required to submit an application to participate. Upon acceptance, they must sponsor one ASET Foundation conference scholarship as a condition of booth assignment. Nonprofit tables are exempt from sponsoring a conference scholarship.

Booth assignments are then prioritized based on two criteria: first, the alignment of the exhibitor’s product or service with ASET’s needs and interests, and second, the date the application is received.

Priority Points are granted as follows:

One (1) Priority Point is granted per 10×10 booth

One (1) Priority Point annually for each consecutive year of conference attendance.

One (1) Priority Point is granted for every $500 cash donation to the ASET Foundation

One (1) Priority Point is granted for every $200 donated product or service to the ASET Foundation Silent Auction

Two (2) Priority Points are granted for every conference scholarship sponsorship donated to the ASET Foundation.

Five (5) anniversary points to be awarded after the fifth consecutive year of convention attendance.

One (1) Priority Point for every $500 paid to ASET for advertising in ASET publications or on the ASET website. These points are ONLY granted in conjunction with a currently ranked and exhibiting participant.

*Exhibitors who do not exhibit two years in a row may lose all participation points.
Exhibitor Hotel Booking
ASET has secured an exclusive discounted hotel room rate at $194/night for exhibitors and attendees.

Exhibitors making hotel reservations must use the dedicated link provided on www.aset.org/annual-hotel to book a room at the special rate. Additional information and details can also be found through the link.

Remember these essential tips when booking housing:

Sheraton Kansas City Hotel at Crown Center is the only official housing provider for the ASET 2026 Annual Conference.

If you have not booked through the official block, ASET is unable to help you resolve any issues with the hotel.

Scammers and poachers generally request full payment for your hotel stay and if it seems too good to be true, it probably is.
Exhibitor Schedule At A Glance

As an ASET exhibitor you will receive dedicated hours with attendees on Thursday and Friday. Poster Sessions will take place during designated breaks within the Exhibit Hall along with food and beverages. Elevate your networking at the Welcome Reception—a lively Happy Hour connecting attendees with exhibitors, featuring a cash bar throughout the event.
Additional Exhibitor Registration

Booth personnel and full 3-day badges may only contain the name of the contracted exhibitor and are non-transferable. Additional customers and guests of the exhibiting company can purchase booth personnel and full 3-day badges at the exhibitor rate.

Any one- or two-day registrations will need to be completed through the main conference registration link. All complimentary exhibitor registrations will be finalized through the exhibitor portal link which will be emailed to the exhibiting contact listed on the application.

Additional Exhibitor Registration Pricing:

Booth Personnel (Full 3 Days- No CEUs): $375

Exhibitor with CEUs (Full 3 Days): $545 (ASET Member Rate)
Sponsorship Opportunities