General Information

General Annual Conference Information for Attendees, Speakers, and Exhibitors

• REGISTRATION POLICIES
  • Attendees are urged to register online at https://portal.aset.org/event-registration
  • A confirmation letter and receipt will be emailed once the registration has been processed.
  • Registration may be processed using the “Bill Me” option and an invoice will be generated and emailed to the registrant. Registrants will not be able to attend the conference until full payment has been received and can submit their payment online by logging into their profile to complete payment.
  • The full meeting registration fee includes access to the meeting app containing the course handouts, attendance to the plenary session lectures, course breakout sessions, Exhibit Hall reception, and food functions Thursday through Saturday.
  • Registration fees for one or two-day attendance includes the same access as a full meeting registration for the day or days registered. Guest packages include admittance to all events, including the Welcome Reception, and food functions, Thursday through Saturday.
  • Only those individuals who are registered and have an unaltered badge may attend ASET events.
• CANCELLATION POLICIES
  • All cancellations must be emailed to Olivia Cottingham at [email protected].
  • Emailed notice of cancellation received by ASET on or before June 22, 2023, will result in a refund of fees paid less a $50 processing fee. There will be no refunds for cancellations received after July 01, 2022.
• RECOMMENDED ATTIRE

  Business casual attire is strongly encouraged. Please dress comfortably to create the best learning environment. The July average daily high in Orlando is 90 degrees. Temperatures at night average around 75 degrees.  Please note, the meeting rooms may be cooler than expected. We suggest that you bring a light jacket or sweater to keep you comfortable.

• CONTINUING EDUCATION CREDITS

  ASET continuing education units will be awarded to participants who complete the program evaluations and session surveys in the conference app, which serves as documentation of your attendance. You can earn up to 23 ASET-CEUs during this conference. Such crediting, however, should not be construed by program participants as an endorsement of any type of instruments or supplies mentioned or involved in the presentations.

• HOTEL ACCOMODATIONS AND RESERVATIONS

  All events will be held at:

  Caribe Royale Orlando
  8101 World Center Drive
  Orlando, Florida 32821
  (407) 238-8000

  Uncovering a Floridian escape where the sun is warm and the welcomes are even warmer, Caribe Royale is a destination that offers all the connection you could ever imagine right within reach. From adventures at Walt Disney World® Resort to afternoons spent at the sprawling pool or in the bliss of your own private suite. The main pool features a 75’ waterslide and towering waterfalls. Enjoy private cabanas, free shuttles to Disney & a wide array of recreational activities.

  Located only a mile and a half from Walt Disney World® Resort, in a conveniently central location to experience all the fun Orlando has to offer. 

  Book your hotel room for the event at special rates, available on an exclusive basis. In order to receive the group rate, you must book reservations through this dedicated group link at https://book.passkey.com/go/Asetace or via phone by calling the hotel directly at 1-800-823-8300 or 407-238-8000. If you are booking your reservation over the phone, please identify yourself a 2023 ASET Annual Conference & Exhibition Conference attendee.

  Hotel Fee of $15.00/tax per night is not included in your room rate and will be added as a separate charge on your room folio. Hotel Fee and inclusions are subject to change.

  Overnight self-parking rates will apply. This fee is payable directly to the hotel, by guests with vehicles, at time of check in.

  The Caribe Royale is an all-suite hotel, the standard one bedroom suite has two queen size beds and a connecting living room with a full size sleeper sofa.

  The Cancellation Policy is 3 days prior to the arrival date.

  Check-in time starts at 4:00pm for Suites and Villas. Check-out time is 11:00am.

  Reservations are to be made directly with the hotel before June 30, 2023, to secure the special conference rates.

• TRANSPORTATION & PARKING

  The Caribe Royale Orlando is 12 miles (20 minutes) from the Orlando International Airport (MCO). Ride share services, such as Lyft and Uber are available and located on the ground level of the terminal. 

  Additional transportation information can be found on the airport website here.

  Parking
  Self-parking $28.00 (plus tax, per night, per vehicle)
  Non-registered Hotel Day guest: $30.00 (plus tax, per vehicle)
  Valet: $35.00 (plus tax, per vehicle)

• REGISTRATION DESK

  Registered attendees, exhibitors and speakers can visit the registration desk to get your name badge and conference materials during open hours:

  Wednesday, July 19
  5:00 – 7:00 p.m.

  Thursday, July 20
  7:00 a.m. – 6:00 p.m.

  Friday, July 21
  7:00 a.m. – 5:00 p.m.

  Saturday, July 22
  7:30 a.m. – 11:00 a.m.